Contractors and suppliers

Apache North Sea Limited (“Apache”) is a signatory to the Oil and Gas Industry Supply Chain Code of Practice. This means that Apache is committed to improving its commercial relationships to eliminate unnecessary cost, add value and to boost competitiveness. As a signatory to the Code of Practice, Apache will:

  • Identify contractors and suppliers through use of First Point Assessment Limited (FPAL);
  • Communicate its forward tender plans to the industry (Apache’s forward workplan can be found on the FPAL website);
  • Support the Share Fair;
  • Publish its internal contacts; and
  • Include 30-day payment terms in all of its orders and contracts and pay valid invoices within this period.
Contractor and supplier relationships are critical to Apache’s business.

Apache’s focus is on developing and maintaining supplier relationships based on co-operation, trust, reliability, and communication. We procure products and services through contractors and suppliers who demonstrate exceptional levels of quality and service, competitive pricing, solid delivery performance and effective after-sales support.

Becoming a Contractor or Supplier

Contractors and suppliers interested in pursuing opportunities with Apache are encouraged to take the following steps:

  • Obtain First Point Assessment Limited (FPAL’s) membership
  • Understand Apaches business;
  • Work and act safely to ensure no harm comes to people or environment. 
  • Comply with the law and our standards and procedures. 
  • Intervene on unsafe acts or non-compliant situations happening around them at all times. 
  • Respect our environment to minimize impact on them from our operations.

What We Look for

Apache expects that its contractors and suppliers will:

  • Subscribe to and actively pursue the highest standard of Health, Safety and Environmental performance;
  • Uphold the highest standards of business ethics in its dealings with Apache;
  • Execute a Master Service/Purchase Agreement (as required) prior to performing work for Apache;
  • Add significant value and expertise to Apache operations – Apache is value driven, not price driven;
  • Demonstrate honesty, integrity and a sense of urgency;
  • Work with Apache to develop a mutually beneficial relationship, incorporating incentivized KPI’s where appropriate;
  • Submit complete and valid invoices in a timely manner, complete with adequate back up documents; and
  • Keep their FPAL records up to date.

Apache additionally seeks contractors and suppliers who provide the high quality goods and services used by Apache and demonstrate value-added qualities such as cost/efficiency savings, financial viability, competitive pricing, customer focus, Innovative business solutions and an excellent health, safety and environmental record. Additionally, Apache welcomes contractors and suppliers who have adopted Open Catalogue Interface (OCI) e-technologies compliant with SAP that allow for optimum Purchase to Pay performance with minimal intervention.

Changes in Contractor or Supplier Status

It is the contractor's or supplier's responsibility to inform Apache of any changes to company structure, ownership, banking information, or other account details (e.g., address, contact information). Changes should be made via a letter on the contractors or supplier's company letterhead signed by an authorized officer of the contractor or supplier.

Delivery Documentation and Packing Lists  

All items delivered to Apache should comply with the current UKOOA Guidelines for the Safe Packing and Handling of Cargo to and from Offshore Locations. Apache must additionally be notified with appropriate documentation of any licensable goods that are intended to have offshore as their final destination.

A packing list must be attached to the outside of each container, itemizing its contents, or clearly referencing the contract or purchase order number. An additional packing list must be provided inside the package. If more than one container is required, each packing list must identify the contents of the container to which it is attached.

Any relevant material safety data sheets, transport emergency cards, or other documentation required by law must be included. Failure to meet this requirement may cause Apache to quarantine your order or to refuse delivery, with the contractor or supplier being responsible for any additional costs that are incurred.

Gift and Entertainment Policy

Apache is committed to, and expects from its employees and from its contractors and suppliers, the highest ethical standards of business conduct and compliance with laws and regulations in the countries where we operate. Contractors and suppliers shall not (and shall procure that its employees shall not) either directly or indirectly, pay, promise to pay, authorize the payment of, or transfer, money, or anything of value, or offer any inducement in any form to any employee or representative of Apache, to secure any advantage or benefit in relation to doing business with Apache, or influence the act or omission of any of the aforesaid persons in order to obtain or retain business, or obtain any improper advantage or benefit, obtain or maintain business through illegal conduct or practices of unfair competition.

It is the contractor or supplier's responsibility to disclose if an employee of Apache has a direct relationship with any of the officers or management members of the contractor or supplier.

Contractor or Supplier Performance Reviews

Periodic performance reviews will take place to ensure continuous improvement in the supply relationship and conformance to contract terms and Apache requirements through a two way FPAL feedback process. Remedial action is taken if performance does not meet required standards and this will be logged in the FPAL database.

Apache North Sea Standard Terms and Conditions

“The standard Terms and Conditions only apply if there is no Contract between the Company and the Contractor. If there is any conflict between the terms of the Contract and a Purchase Order, the Contract shall take precedence unless expressly agreed otherwise in writing by the Company.”

Standard Terms and Conditions 
 

Product Quality Codes (PQC) List

PROCUREMENT contact

 

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