Apache values its strong relationships with suppliers and is committed to providing prompt, accurate service.
Apache Canada has implemented an electronic invoicing solution to improve operational efficiency and cost effectiveness with its suppliers and throughout the organization. E-invoicing and invoice requirements also apply to KM LNG Operating General Partnership and Pacific Trail Pipelines Limited Partnership.
Apache's new e-invoicing system is an innovative approach to improving overall business processes. Benefits include:
When an order is placed, an Apache representative will provide you with the following:
For invoices containing a cost centre number:
*A routing ID is a six-digit number that directs the invoice to the appropriate Apache personnel when the invoice is received. If applicable, this will also be provided to you. Please note: no dashes, for example: 200xxx.
For invoices containing an AFE number:
** Apache stamp on ticket/invoice shows both Route ID and AFE on the same line. Please note the difference in format and submit accordingly. AFE: xx-xx-xxxx Routing ID: xxxxxx No routing ID is required for an AFE related invoice, unless provided by the Apache personnel requesting the goods and/or service.
Additional backup previously provided along with an invoice will now be required as an electronic attachment when an invoice is submitted. This may include backup in the form of a work order, field ticket or packing slip. This backup must be signed by an Apache representative.
It is mandatory that all vendors who are currently utilizing Cortex™ to conduct business with other companies add Apache to their system by contacting Cortex™ directly.
For those vendors who choose not to sign up with Cortex™, current payment turnaround for paper invoices is approximately 60 days.
Please ensure all paper invoices are mailed to:
Apache will also be implementing Electronic Funds Transfer (EFT) functionality in the future for all vendors who are registered through Cortex™. This feature will not be available for those vendors who are not on Cortex™.
Benefits to becoming a Cortex™ customer:
Company info: www.cortex.net
Questions/interested in signing up: Email: firstname.lastname@example.org Phone: 1 866 716 6272, option 2
Vendor/technical support: Email: email@example.com Phone: 1 866 716 6272, option 1
Training materials: www.cortex.net/s/Training_Documents.asp
PLEASE NOTE: Apache will not accept paper invoices from registered Cortex™ vendors after their sign-on date. All invoices received will be returned to the vendor so that they can be submitted through Cortex™. It is mandatory that all vendors who are currently utilizing Cortex™ to conduct business with other companies add Apache to their system by contacting Cortex™ directly. For those vendors who choose not to sign up with Cortex™, current payment turnaround for paper invoices is approximately 60 days.
Questions or concerns? Please contact vendor relations at VendorRelations@apachecorp.com.
Payment status / general invoice queries / statements:
PLEASE NOTE: During month end, our response time may be delayed in an effort to ensure timely payment of all invoices.
Name changes / address changes:
All prospective vendors must have an Apache sponsor. This is someone working for Apache who will vouch for the company, and who is seriously considering the supplier for upcoming work. The Apache sponsor should contact the Supply Chain Management Administrative Assistant to begin the vendor addition process.
Please do not contact the Supply Chain Department directly as this could further delay the vendor addition process.