Suppliers

Apache values its strong relationships with suppliers and is committed to providing prompt, accurate service.

Introducing our Electronic Payments Program

During November/December 2016, Apache will be converting to electronic payments. We are requesting all of our vendors to participate. By converting to electronic payments, Apache will be able to pay suppliers faster and more efficiently.

To facilitate our efforts, we are partnering with Vendorin, a leading authority in electronic payments, to collect and validate the information needed to begin paying your company’s invoices electronically. When contacted by Vendorin to activate your profile, please take 15 minutes to complete the information and steps required.

There is no cost to Apache vendors to sign up.

To learn more about the Apache Electronic Payment Enablement Program or the Vendorin Network, please call 1-866-624-1775 or email vendorrelations@apachecorp.com.

Apache's e-invoicing system

Apache Canada has implemented an electronic invoicing solution to improve operational efficiency and cost effectiveness with its suppliers and throughout the organization.

Apache's e-invoicing system is an innovative approach to improving overall business processes.  Benefits include:

  • The reduction or elimination of paper invoices;
  • Faster routing of invoices for review, coding and approval within Apache;
  • An electronic record showing invoice history and current approval and payment status;
  • Overall reduction of cycle time from receipt to payment of the invoice;
  • Cost reductions in shipping, data entry, invoice storage and scanning; and
  • A more efficient process for handling vendor inquiries.

INVOICE REQUIREMENTS

When an order is placed, an Apache representative will provide you with the following:

For invoices containing a cost centre number:

  • Six-digit routing ID number*,
  • Cost centre, (alpha-numeric identifier typically 6-8 digits in length)
  • General ledger account number, (5 digit number beginning with 6 or 7)
  • Location or UWI,
  • First and last name of Apache recipient, and 
  • Signature of Apache recipient.

*A routing ID is a six-digit number that directs the invoice to the appropriate Apache personnel when the invoice is received. If applicable, this will also be provided to you. Please note: no dashes, for example: 200xxx.

For invoices containing an AFE number:

  • AFE number**, (typically follows the format XX-XX-XXXX-AA)
  • General ledger account number, (5 digit number beginning with 6 or 7)
  • Location or UWI,
  • First and last name of Apache recipient, and 
  • Signature of Apache recipient.

** Apache stamp on ticket/invoice shows both Route ID and AFE on the same line.  Please note the difference in format and submit accordingly.  AFE: xx-xx-xxxx-AA  Routing ID: xxxxxx  No routing ID is required for an AFE related invoice, unless provided by the Apache personnel requesting the goods and/or service.

Additional backup previously provided along with an invoice will now be required as an electronic attachment when an invoice is submitted. This may include backup in the form of a work order, field ticket or packing slip. This backup must be signed by an Apache representative.  

It is mandatory that all vendors who are currently utilizing Cortex™ to conduct business with other companies add Apache to their system by contacting Cortex™ directly.

Please ensure all paper invoices are mailed to:

  • Suite 2800, 421 - 7th Avenue SW, Calgary, Alberta, T2P 4K9 Canada

Apache will also be implementing Electronic Funds Transfer (EFT) functionality in the future for all vendors who are registered through Cortex™. This feature will not be available for those vendors who are not on Cortex™.

Benefits to becoming a Cortex™ customer:

  • Ability to view the status of invoices submitted to Apache through the CortexTM Supplier Portal;
  • Lower total cost of ownership by reducing paper involved in printing invoices, reducing postage for mailing and avoiding possible delays related to Apache locating and paying invoices;
  • Reduction in days for payments outstanding;
  • Suppliers can send electronic invoices to all trading partners on the CortexTM network. CortexTM is currently partnered with numerous workflow companies that operate in the US and Canada; and
  • Electronic submission guarantees no lost or missing invoices.

CORTEX TRADE INFORMATION

Company info:  www.cortex.net

Questions/interested in signing up: 

Join now: https://portal.cortex.net/Register
Email:
orderdesk@cortex.net
Phone: 1 866 716 6272, option 2   

Vendor/technical support: Email: support@cortex.net Phone: 1 866 716 6272, option 1

Training materials: http://www.cortex.net/about/support/desktop-users

PLEASE NOTE:  Apache will not accept paper invoices from registered Cortex™ vendors after their sign-on date. All invoices received will be returned to the vendor so that they can be submitted through Cortex™. It is mandatory that all vendors who are currently utilizing Cortex™ to conduct business with other companies add Apache to their system by contacting Cortex™ directly.

Questions or concerns? Please contact vendor relations at VendorRelations@apachecorp.com.

VENDOR RELATIONS

Payment status / general invoice queries / statements:

  • Email:  VendorRelations@apachecorp.com
  • Mail: Suite 2800, 421 - 7th Avenue SW, Calgary, Alberta, T2P 4K9 
  • Phone: 1  403 531 8196 
  • Fax:  1 403 303 8566

PLEASE NOTE:  During month end, our response time may be delayed in an effort to ensure timely payment of all invoices.

Name changes / address changes:

  • Address changes: Please send a signed letter on company letterhead notifying Apache of your current/correct remit to address.
  • Name changes / amalgamations: Please send all certified company change documentation, a signed letter stating details of the change, and a copy of the new invoice reflecting the new corporate legal name and Tax ID. 

Please scan and send your required documentation to the following email address: VendorRelations@apachecorp.com

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