Suppliers

Apache values its strong relationships with suppliers and is committed to providing prompt, accurate service.

Apache's e-invoicing system

Apache Canada has implemented an electronic invoicing solution to improve operational efficiency and cost effectiveness with its suppliers and throughout the organization.

Apache's e-invoicing system is an innovative approach to improving overall business processes.  Benefits include:

  • The reduction or elimination of paper invoices;
  • Faster routing of invoices for review, coding and approval within Apache;
  • An electronic record showing invoice history and current approval and payment status;
  • Overall reduction of cycle time from receipt to payment of the invoice;
  • Cost reductions in shipping, data entry, invoice storage and scanning; and
  • A more efficient process for handling vendor inquiries.

Invoice requirements

When an order is placed, an Apache representative will provide you with the following:

For invoices containing a cost centre number:

  • Six-digit routing ID number*,
  • Cost centre, (alpha-numeric identifier typically 6-8 digits in length)
  • General ledger account number, (5 digit number beginning with 6 or 7)
  • Location or UWI,
  • First and last name of Apache recipient, and 
  • Signature of Apache recipient.

*A routing ID is a six-digit number that directs the invoice to the appropriate Apache personnel when the invoice is received. If applicable, this will also be provided to you. Please note: no dashes, for example: 200xxx.

For invoices containing an AFE number:

  • AFE number**, (typically follows the format XX-XX-XXXX-AA)
  • General ledger account number, (5 digit number beginning with 6 or 7)
  • Location or UWI,
  • First and last name of Apache recipient, and 
  • Signature of Apache recipient.

** Apache stamp on ticket/invoice shows both Route ID and AFE on the same line.  Please note the difference in format and submit accordingly.  AFE: xx-xx-xxxx-AA  Routing ID: xxxxxx  No routing ID is required for an AFE related invoice, unless provided by the Apache personnel requesting the goods and/or service.

Additional backup previously provided along with an invoice will now be required as an electronic attachment when an invoice is submitted. This may include backup in the form of a work order, field ticket or packing slip. This backup must be signed by an Apache representative.  

It is mandatory that all vendors who are currently utilizing Cortex™ to conduct business with other companies add Apache to their system by contacting Cortex™ directly.

For those vendors who choose not to sign up with Cortex™, current payment turnaround for paper invoices is approximately 60 days.

Please ensure all paper invoices are mailed to:

  • Suite 2400, 421 - 7th Avenue SW, Calgary, Alberta, T2P 4K9 Canada

Apache will also be implementing Electronic Funds Transfer (EFT) functionality in the future for all vendors who are registered through Cortex™. This feature will not be available for those vendors who are not on Cortex™.

Benefits to becoming a Cortex™ customer:

  • Ability to view the status of invoices submitted to Apache through the CortexTM Supplier Portal;
  • Lower total cost of ownership by reducing paper involved in printing invoices, reducing postage for mailing and avoiding possible delays related to Apache locating and paying invoices;
  • Reduction in days for payments outstanding;
  • Suppliers can send electronic invoices to all trading partners on the CortexTM network. CortexTM is currently partnered with numerous workflow companies that operate in the US and Canada; and
  • Electronic submission guarantees no lost or missing invoices.

Cortex™ information

Company info:  www.cortex.net

Questions/interested in signing up: 

Join now: https://portal.cortex.net/Register
Email:
insidesales@cortex.net
Phone: 1 866 716 6272, option 2   

Vendor/technical support: Email: support@cortex.net Phone: 1 866 716 6272, option 1

Training materials: http://www.cortex.net/about/support/desktop-users

PLEASE NOTE:  Apache will not accept paper invoices from registered Cortex™ vendors after their sign-on date. All invoices received will be returned to the vendor so that they can be submitted through Cortex™. It is mandatory that all vendors who are currently utilizing Cortex™ to conduct business with other companies add Apache to their system by contacting Cortex™ directly. For those vendors who choose not to sign up with Cortex™, current payment turnaround for paper invoices is approximately 60 days.

Questions or concerns? Please contact vendor relations at VendorRelations@apachecorp.com.

VENDOR RELATIONS

Payment status / general invoice queries / statements:

  • Email:  VendorRelations@apachecorp.com
  • Mail: Suite 2400, 421 - 7th Avenue SW, Calgary, Alberta, T2P 4K9 
  • Phone: 1  403 531 8196 
  • Fax:  1 403 303 8566

PLEASE NOTE:  During month end, our response time may be delayed in an effort to ensure timely payment of all invoices.

Name changes / address changes:

  • Address changes: Please send a signed letter on company letterhead notifying Apache of your current/correct remit to address.
  • Name changes / amalgamations: Please send all certified company change documentation, a signed letter stating details of the change, and a copy of the new invoice reflecting the new corporate legal name and Tax ID. 

Please scan and send your required documentation to the following email address: VendorRelations@apachecorp.com   

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